The Conventions and Visitors Bureau will begin working with city staff to create a transition plan that could make the organization a city department.
The CVB board voted Wednesday to work with the city on the transition.
The CVB was created by a city ordinance to promote and bring travelers to Stillwater. It receives its budget from a 4 percent hotel room sales tax. The city contracted with the Chamber of Commerce to operate the bureau.
If the CVB becomes a city department, its entire budget would still come from the hotel room tax. The new structure would cause the CVB director to be reporting to the city manager.
City Manager Dan Galloway said the move would cause administrative services and supply purchases to be done by the city instead of the chamber. Galloway also said no employees would be let go and will be compensated as well or better than they are by the chamber.
Galloway also said the move would not close any doors should the bureau decide it wanted to become an independent organization sometime.
City and CVB staff plan to work on redrafting the original ordinance that created the bureau. The ordinance lacks detail about the specific duties of staff and the advisory board.
Other items included:
• A decision to pledge $1,000 to support the Stillwater Community Center’s Performing Arts Series. The CVB had budgeted $2,500 for the Blues Fest that was canceled and will use part of that fund for the pledge.
• Approval of $1,000 to the Riata Center for Entrepreneurship for its Veterans with Disabilities Entrepreneurship Program.